The Challenge
VMC Management is a fast-growing veterinary and farming organization that experienced rapid expansion—scaling from approximately 50 employees to more than 250 in a short period of time. Unfortunately, their HR and payroll infrastructure did not grow at the same pace.
They were relying on a severely outdated payroll process that was not scalable, leading to breakdowns in compliance, communication, and accuracy. Benefits administration was inefficient and confusing for employees, and the Operations Manager was overwhelmed by a constant influx of employee questions, issues, and administrative tasks. Ownership and leadership were spending far too much time managing people problems instead of focusing on strategic growth.
Our Approach
Gró HR partnered with VMC Management to stabilize, modernize, and future-proof their people operations:
Payroll & HRIS Transformation
Implemented Paylocity, creating a scalable, centralized system for payroll, timekeeping, onboarding, and employee data.
Benefits Administration Overhaul
Streamlined benefit enrollment, administration, and communication—dramatically improving employee understanding and reducing errors.
Policy & Compliance Updates
Updated employee policies and HR processes to align with a larger, multi-location workforce and evolving compliance requirements.
HR Department Development
Built out a more structured HR function, giving employees a dedicated, familiar HR contact who was experienced in addressing questions, concerns, and employee relations issues.
System Integration & Accuracy
Integrated HR systems and workflows to reduce manual work, improve accuracy, and save significant administrative time.
The Results
The transformation delivered measurable and lasting impact:
Five-figure annual cost savings through efficiency gains and reduced management involvement
Significant reduction in employee-related interruptions for owners and senior leadership
Improved compliance and communication across a rapidly growing workforce
More accurate payroll and benefits administration
Higher employee confidence and satisfaction with HR support
A scalable HR foundation that supports continued growth without increasing risk
Gró helped us implement clear HR policies and processes, which made our day-to-day operations much smoother.
The Value of Partnership
By partnering with Gró HR, VMC Management gained the structure, expertise, and systems needed to scale responsibly. Instead of reacting to HR issues, leadership now operates with confidence—knowing their people operations can grow alongside the business without sacrificing compliance, clarity, or culture.